Setting clocks forward one hour for Daylight Saving (sometimes seen in its plural form of Daylight Savings Time) on March 8 can have some mild effects on productivity for your business. While we hoped the auto-adjusting clocks on cell phones and DVRs would help fix the majority of inconveniences, you may have to deal with employees or customers coming in an hour late because they forgot to set their clocks forward. DIY Tax has some tips to minimize impacts to productivity in your company while you and your employees adjust to the time change.
1. Remind your Employees of DST at least three days beforehand
Send out a memo, schedule a company-wide e-mail, and have your managers discuss the time change with everyone individually. Make sure that you communicate as a company, what your expectations are with the time change. Suggest that everyone set their clocks forward before they go to bed. If employees are relying on the auto-adjustment of their cell-phones, also suggest that they have a backup plan.
2. Do a Fun Daylight-related motivational activity with your employees
Get the creative juices flowing by organizing a fun activity on your next morning at work after the time change. Ideally, the selected activity should works with the number of people in your group, the space you have at hand, and
Some suggestions include:
Have your employees break into groups and doing a daylight-related scavenger hunt (where the clues lead to items that are conducive to energy such as granola bars, orange juice, coffee.
Stretch and warm up for at least 15 minutes with your office mates.
Depending on the space and the number of employees in your business, stand in a circle and toss a beach ball among the employees. Make sure the beach ball has a bunch of icebreaker questions on it. Whoever catches the ball has to answer the question closest to their right pinky!
3. Offer Coffee/Morning Breakfast/Morning beverages for the next three days.
Losing an hour of sleep can sometimes make people feel rushed! One of the priorities that goes out the window when people are in a morning time crunch is breakfast! Offer an energizing breakfast for your crew—preferably one that does not have the recipes for afternoon crashes.
Check out these 6 Breakfast Power Foods for ideas.
4. Know the Overnight Shift Employee Rules.
According to the Department of Labor, the rules for overnight employees regarding DST are as follows:
- On the Sunday that Daylight Savings Time starts at 2:00 a.m., the employee does not work the hour from 2:00 a.m. to 3:00 a.m. because at 2:00 a.m. all of the clocks are turned forward to 3:00 a.m. Thus, on this day the employee only worked 7 hours, even though the schedule was for 8 hours.
- On the Sunday that Daylight Savings Time ends at 2:00 a.m., the employee works the hour from 1:00 a.m. to 2:00 a.m. twice because at 2:00 a.m. all of the clocks are turned back to 1:00 a.m. Thus, on this day the employee worked 9 hours, even though the schedule only reflected 8 hours.
5. Be Understanding
According to a study published in 2009 by the National Sleep Foundation, on the Monday following the advance of one hour on the clock, employees lose an average of forty minutes of sleep. This same study found that on the Monday following an advance, workplace injuries increase by 5.7%. Further, the injuries that occur on the Monday following the “Spring Forward” of clocks are much more severe, resulting in 67.6% more work days lost than injuries that occur on other days.
With such risks in mind, be considerate to your employees and help them through the transition as much as possible.